Guest Post: The Best Halloween Ever by Wendy Wagner

It all started innocently enough about five or so years ago. A fellow author sent me a link to an article about the Book View Café, and we figured: why don’t we do something like this? By this stage many of us in our small circle of writerly folks were already rather jaded about the opportunities available in the industry””especially for those of us who live in far-flung places like South Africa where there isn’t a big market for SFF fiction. Some of us had already been agented, had sold novels to big publishing houses. Some of us were not making it out of the slush pile yet”¦ or were exhausted by all those full requests for submissions that simply vanished into a sticky silence. Added to that, some of us also had had unpleasant experiences with small presses going under, taking their back catalogue out of print. And a good handful were simply daunted by the war stories told by their author friends who’d already had a mad whirl on the merry-go-round of getting published and had their fingers burnt.

When we put our heads together, we realised that within our core group, we possessed all the skills and experience already garnered in the publishing industry so that if we helped each other, we could do the same, if not better, than a publishing company.

But then why not set up our own small press?

I can give you one word for that: Freedom.

Instead we envisioned a co-operative, very similar to the one described in the Book View Café post, and Skolion came into being.

Our vision for our co-operative is underpinned by that one small word: freedom. Anyone who’s had a book stuck in a bad contract will understand why that one little word is so important to authors who’ve had a raw deal. We desired a situation where authors wanting to go their separate ways did not have to untangle their titles from a contract. We are a small group that works on a handshake, so it goes without saying that mutual trust is also highly valued.

So, how do we make it work?

While the group is a voluntary association, three of us have agreed to take on management positions in terms of editing, administration, and marketing. We are also looking into setting up as a non-profit organisation at some point in the future, and to that end, we’ve gone as far as drawing up a constitution for our co-operative that sets out clear goals and how we operate. While we aim to be flexible, we also believe in clearly defining how our processes work. This helps to keep us on track.

The emphasis of our work as a co-operative is on quality, not quantity. These days, there’s an alarming trend of indie authors putting out a book a month. This often results in the minimum viable product falling into the hands of readers. And readers aren’t idiots. They know all too well when they hold an inferior product in their hands. We aim to avoid that. We recognise that a good book is a work of art that may require more than one set of hands and eyes to help shape it. And time. From within Skolion, we help each other by assessing each other’s work with care and diligence. We are attentive readers who love our chosen genres and know what to look for in terms of story-craft. Thereafter, a story will enter however many editing rounds as needed before it goes through to layout and formatting. And of course, the all-important proofing takes place as well.

We place emphasis that power lies primarily within the authors’ hands themselves. They get to make important decisions about how and when they want to publish, how they wish to set their prices. As a team, we stand behind them, help amplify their social media reach, provide encouragement and support. It’s a win-win situation.

But what about co-operative vs. traditional publishing?

So, the question people sometimes ask, are publishers even necessary in this day and age? The answer is simple: of course! Depending on the publisher, they can offer authors much in terms of reach, expertise, and marketing. Big publishers will have many resources upon which they can draw, be it an existing footprint in terms of marketing, access to professional editors, and of course print distribution (this last being where indie publishing often can’t compete.) Depending on the project, the right publisher will absolutely be the right option for an author. But these days, with many publishers being averse to risk-taking, it’s also safe to say that not all projects are suitable for a particular publisher. Hence the reason that many authors are embarking on hybrid careers that span the range of traditional and small press to self- or co-operative publishing. And it’s the latter that I believe marries up the best of both worlds when it comes to traditional and self-publishing. Skolion supports its authors when they have books that won’t quite suit the traditional publishing model.

Where to start, though? How can you set up your own co-operative?

A few years back I encountered an interview with a well-known film director who talked about collaboration, and about “˜making it’ in a tough industry. I also believe his advice is applicable to other creative industries. Now I’m going to paraphrase horribly, because for the life of me I can’t track down that particular interview. The basics were that authors should not glomp onto people who’re further up the feeding chain than they are. Don’t ride others’ coattails, in other words. Often enough, these luminaries in your chosen field already have their network set up, the people they’ve grown accustomed to working with on projects. And they’ll be busy. They’ll have many obligations. I can guarantee that.

I’m going to be brutally honest here. The chances of one of these public figures noticing you long enough to either give you a shout out that will have tangible impact on your career or even to give you a hand up are slim to none. These folks are where they are because they’ve worked hard, as should you. Now I’m no Neil Gaiman, I’m a freelancer, and I’ve got zero time to read someone’s story just to give an opinion. (And neither can Neil, I’m sure.) Unless you pay me. Then we can talk.

Instead of hanging onto your favourite celeb author hoping for morsels, create a network of authors and creatives who are in a similar space where you are. Sure, some may have a novel or two out already. Or a novel being submitted. Or even have a few they’ve self-published. The trick is to help each other, to create a semi-closed network of authors and creatives who are willing to help each other. And, most importantly, a close circle of authors who trust each other. This last is a vital ingredient in making a voluntary association of authors work well.

How does Skolion handle the publishing process?

At first, we spend time beta reading and proofing for each other, and we maintain a list of the various skills folks have to offer. Various members can handle tasks such as layout, design or formatting, and if for some reason we need to outsource, we have a list of preferred professionals. We constantly pick up tips from our fellow indie authors to find out who they’ve worked with in the past and use people who have a good reputation in our chosen genres and who understand what we need.

We also set up a schedule and decide between ourselves on a realistic publishing timeline. This way we prevent books from releasing in clumps. We assign tasks to people, such as beta reading, editing passes, layout and formatting, as well as coordinating any marketing initiatives to help promote new and existing releases. With any outsourced work, we’ve found it best if the author herself pays for any work that needs to be done, be it commissioning illustrations or cover design. As far as possible, we split any costs that might come up to be as fair as possible. These could be related to hosting a website, paying for the design and printing of pull-up banners or booking a table at a convention. If any issues come up, our committee will discuss the best course of action and then inform other members of the co-op, in order to find a solution that will fairly accommodate everyone.

Perhaps the most important qualities we’ve discovered are patience, teamwork, and a willingness to play the long game without egos getting in the way. We understand that in this game of making books, we are in the process of breathing life into people’s dreams. After all, it was other people’s dreams made concrete in the books and films we adore that brought us this far.

The Skolion authors’ co-operative has been active since 2016, and for us it’s the journey that matters. Our authors include myself, Amy Lee Burgess, Cat Hellisen, Cristy Zinn, Carrie Clevenger, Icy Sedgwick, Jenny Rainville, Laurie Janey, Masha du Toit, Stacey Reilander, Suzanne van Rooyen, Tallulah Lucy, Toby Bennett and Yolandie Horak. Since working within the co-operative, many of our authors have gone on to win literary awards, or at least make long- and shortlists. For us it’s about having that all-important buddy system that helps us ensure that our work is the best that it can be. Find out more about us at www.skolion.org

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BIO: Nerine Dorman is a South African author and editor of science fiction and fantasy currently living in Cape Town. Her novel Sing down the Stars won Gold for the Sanlam Prize for Youth Literature in 2019, and her YA fantasy novel Dragon Forged was a finalist in 2017. Her short story “On the Other Side of the Sea” (Omenana, 2017) was shortlisted for a 2018 Nommo award, and her novella The Firebird won a Nommo for “Best Novella” during 2019. She is the curator of the South African Horrorfest Bloody Parchment event and short story competition and is a founding member of the SFF authors’ co-operative Skolion, that has assisted authors such as Masha du Toit, Suzanne van Rooyen, Cristy Zinn and Cat Hellisen, among others, in their publishing endeavours.

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Note from Cat: I’m so pleased to see Be The Sea out in print. I read an early version and it’s a lovely book. Please pick it up or request it through your local library!

A Yule log cake features prominently in my new novel, Be the Sea. While preparing it, four characters share bits of their history involving kitchens and cooking.

Kai, an outgoing enby poly pansexual from Hawai’i says, “Where I grew up, I loved everyone’s kitchen except mine.”

Aljon, a quiet ace sailor turned ship’s cook from the Philippines responds, “I felt safe in our kitchen and extended that to others.”

They’re both vegan, and Matt, who loves to feed people and is simultaneously making his second and third cakes for Yule, is Pagan. So the cake they make together is vegan, filled with pistachio cream spiraled inside chocolate cake. It’s frosted with whipped chocolate, applied in thick swoops with a knife, then textured using the tines of a fork to resemble bark. Powdered sugar is dusted on top as if there’s been a light winter snow; after all, this is a Yule log cake.

In truth, my household makes the same cake fashioned as…a groundhog.

Why? What’s the truth behind my fictional cake?

First, like my story’s point of view character, Wend, I love chocolate but grew up with a single mom who had little interest in or time for cooking, let alone baking. Second, and completely unrelated to my novel, my mom had a peculiar obsession with Groundhog Day (the holiday, not the movie). As she told it, this arose from a chance encounter with a newspaper reporter in San Francisco in the ‘60s who was asking passersby on the street if they knew what day it was. Evidently, the moment in my mom’s life when she felt most seen and affirmed was when she answered correctly that it was February 2nd, Groundhog Day.

I will never know if my mom would have identified as enby or ace (although I have my suspicions) because she passed away in the early ‘90s. What I know is that she made exactly one kind of cake. I don’t make it the same way she did, but once a year, for Groundhog Day, my chosen family chooses from several options for chocolate roll cakes. The tines of a fork pluck at the frosting until it looks like fur. A diagonal slice through the center makes one cake into two, each with a sloped face that can be decorated with nuts for ears and jellybeans for eyes.

In different times and different kitchens, each of us may share our own truths. We will see the same cake in new and different ways. And sometimes, in the eyes of a reporter or a groundhog, we will feel seen.

Choose your own—traditional, vegan, gluten-free, or nut-free—log or critter cake:

1) Cake

Preheat oven to 350 F. Line a 17×20” jelly roll pan with greased parchment (flour top if not gluten-free).

Baking for a traditional or gluten-free party? Jump to 1a.

Let’s make it vegan! Jump to 1b.

1a) Melt 4 oz melted bittersweet chocolate and allow it to cool a bit. In a mixing bowl, beat ¼ cup sugar and 6 egg yolks together for 5 minutes. Beat in chocolate, scrape down sides, blend until consistent.

In a separate mixing bowl, beat 6 egg whites until bubbly, add ¾ tsp cream of tartar, and beat until soft peaks form. Add 2 Tbsp sugar and beat until stiff peaks form. Fold into chocolate mixture a quarter at a time. Pour into prepared pan and bake 15 minutes (or until not shiny and center springs back when touched). Sprinkle with 1 Tbsp unsweetened cocoa and cover with damp towel while it cools. Jump to 2.

1b) Blend in a food processor until finely ground: 4 oz flour, 4 oz sugar, 4 oz unsweetened chocolate, and 2 oz blanched hazelnuts. Place in a sealed container in the freezer for at least an hour.

Mix until stiff peaks form: 12 oz water, 8 oz sugar, ¼ oz Versawhip (modified soy protein), and ¼ tsp xanthan gum. Refrigerate for at least an hour. Rewhip and quickly fold in chocolate mixture from freezer. Pour into a prepared pan and bake for 20 minutes (or until center springs back when touched). Sprinkle with 1 Tbsp unsweetened cocoa and cover with damp towel while it cools. Jump to 2.

2) Filling

Pull out yet another mixing bowl.

Stay nut-free with a traditional whipped cream filling! Jump to 2a.

Choose your favorite nuts (pistachio, walnut, cashew…) and stay vegan. Jump to 2b.

2a) Whip until soft peaks form: 1½ cup extra heavy whipping cream, 1½ Tbsp sugar, and ½ tsp vanilla (may use gelatin, agar agar, or Cobasan to stabilize if desired). Jump to 3.

2b) Blend 4 cups nuts, ½ cup maple syrup, seeds from 1 vanilla bean, and ½ cup water in a food processor until fluffy. Chill. (If using hard nuts like pistachios or cashews, it helps to soak them for 4 hours ahead of time with the vanilla bean slit open in the same water.) Jump to 3.

3) Frosting

Craving a classic creamy chocolate? Jump to 3a.

For intense vegan chocolate frosting that requires almost nothing beyond chocolate and finesse: Jump to 3b.

3a) Run 12 oz of your favorite bittersweet chocolate in a food processor until very fine. Keep that running as you pour 1½ cups of nearly boiling heavy whipping cream in a steady stream. (Adding ¼ cup more cream will make it fudgier. Adding ¼ cup of room temperature butter at the end will make it fluffier.) Cool completely once smooth. Jump to 4.

3b) Whip 9 oz of very hot water into 12 oz of melted bittersweet chocolate. Place in ice bath and whip until spreadable. (May be best to prepare this option after you roll the cake and spread immediately.) Jump to 4.

4) Bakers Assemble!

Spread the filling evenly onto the cake. Use the parchment to lift one long edge and roll, pulling back the parchment as you go. Refrigerate for one hour before slicing center diagonally (if desired for face or other decoration).

Spread with frosting, texture with a fork, and add candy or nut features to create the final—jump off the page to your own creativity!

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Author bio:

Clara Ward lives in Silicon Valley on the border between reality and speculative fiction. Their latest novel, Be the Sea, features a near-future ocean voyage, chosen family, and sea creature perspectives, while delving into our oceans, our selves, and how all futures intertwine. Their short fiction has appeared in Strange Horizons, Decoded Pride, Small Wonders, and as a postcard from Thinking Ink Press. When not using words to teach or tell stories, Clara uses wood, fiber, and glass to make practical or completely impractical objects. More of their words along with crafted creations can be found at https://clarawardauthor.wordpress.com and their short stories can be found at https://clarawardauthor.wordpress.com/short-stories/