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Your Cover Letter: A Basic Template

Cat Rambo reports for duty!I’ve seen a lot of cover letters in my time. Some ramble, some describe the story, others list thirty small publications, some are misaddressed or rife with typos.

So here’s a cover letter. It’s really all you need to say. Fill in the blanks yourself (and doublecheck to make sure you got the details right.) Italics indicate commentary and should not be included. And always, always – the market guidelines trump anything I say. Read AND follow them. Note: this cover letter is intended to be used when submitting short stories to magazines. You want a different one when submitting to an agent or sending a book to a publisher.

Dear {Editor}: (do make sure you’ve got the right name if you’re addressing them by name)

Attached/enclosed* is my story, “{title}”, ({wordcount}). (“Attached” if it’s e-mail; “Enclosed” if you’re sending by snailmail. Round wordcount up to the nearest 100.)

(The following paragraph is optional if you don’t have publications.)
My work has appeared in {market1 name}, {market2 name}, and {market3 name}. (List your three biggest or most prestigious publications.) In {year}, I attended {workshop name}. (Don’t list stuff if you don’t have it. If you’ve got contest wins that are significant, like Writers of the Future, list that here as well. Again, all of this is optional. This paragraph is intended to make the slush reader pass the work up to the editor by listing reasons you stand out of the herd.)

Thank you for your time and consideration. I look forward to your reply. (If you’re sending by snailmail and include a SASE, mention that here.)

Sincerely, (or the tag of your choice, just make sure it sounds professional. “Peace out,” while charming, may not sound as professional as it could.)

{Your name}

That’s it — that’s all you need. No accolades, no summaries, no previews. The facts and just the facts. Good luck!

Enjoy this writing advice and want more content like it? Check out the classes Cat gives via the Rambo Academy for Wayward Writers, which offers both on-demand and live online writing classes for fantasy and science fiction writers from Cat and other authors, including Ann Leckie, Seanan McGuire, Fran Wilde and other talents! All classes include three free slots.

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15 Responses

  1. I’d love to see a Tumblr of the worst cover letters in slush. It seems that the college app and corporate resume world has made the cover letter into this big issue it never really needed to be. Thanks for this post, Cat!

  2. Hi Cat!

    Thanks so much for the cover letter tutorial!

    I have a question and I’d like to get your take on it please.

    Is it annoying or helpful to include your contact information in the body of the cover letter in addition to after your signature (and on your manuscript). It seems like overkill to me, but I’ve read a few places that even though I think it’s an eyesore it’s helpful for editors to have that information multiple places.

    Thanks so much, and loved “A Querulous Flute of Bone” on Escapepod!

    Cheers,

    Jess

    1. Hi Jess!

      I personally don’t include contact information in the body of the contact letter (although if it’s being sent snailmail, I follow the standard business letter model, with address up in the righthand corner). I do make sure that the manuscript has it on the first page, though, as per William Shunn’s guidelines for formatting stories (http://www.shunn.net/format/story.html).

      Thank you for the kind words about Querulous Flute of Bone! My novella set in the same world just came out last month, A Seed On the Wind. It’s too long for EscapePod, though. 🙂

  3. My letters generally conform to what you have here but it’s nice to see a template. A lot of times I just send my story with the top and bottom paragraph, but the middle paragraph is growing.

    1. That’s what you want, for your optional second paragraph to swell into a tool that will get you out of the slush pile and into the editor’s hands.

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Urban Fantasy: Well, Sort Of

The Wonderful Wizard of Oz
How wonderful were those early books? I loved those illustrations.
Actually, I want to talk about something that shaped American fantasy as we know as well as a series that I encountered early and have loved ever since and that’s L. Frank Baum’s Oz.

I’ve been reading Oz and Beyond: The Fantasy World of L. Frank Baum, by Michael D. Riley, which is about Baum’s life and the worlds that he created. It’s a folklore that feels very American, and yet it’s a mythology that few have drawn on: John Kessel’s The Baum Plan for Financial Independence and Tad Williams’s Otherland (which has some delightfully demented riffs on Oz) are two that occur to me. I’d love to see more using it for sure. A recent anthology, Shadows of the Emerald City, holds short stories influenced by Oz. (I was delighted to find it for $2.99 on the Kindle and am looking forward to reading it.) (Later edit: Let me add Tom Doyle’s well-done story, “The Wizard of Macatawa,” to the list of Oz-inspired works.)


At the same time, it’s part of Baum’s theory of fantasy that can be used to lead the discussion back in the direction of urban fantasy (beside the alternate direction where I go on about how much I’d like to see urban fantasy that draws on Oz and what forms that might take). Baum posited six kinds of fantasy:

  1. Stories that deal with marvelous machines and inventions of the future.
  2. Stories that take place completely in the imaginary world without the appearance of any character from our own world.
  3. Stories that explain origins (like Baum’s story about Santa Claus)
  4. The adventures of American characters “in the Perilous Realm or upon its shadowy marches”
  5. The adventures of fairies in our own world
  6. The animal fairy story

Urban fantasy falls into that fifth catagory, with “fairies” standing in for a multitude of supernatural creatures (I just picked up a Judith Fennell one with a male mermaid). Sometimes the protagonist is human – maybe fifty-fifty, maybe a little more in one direction or the other – but supernatural creatures are always there, in one form or another.

Does that seem like a fair thing to nail into a definition of urban fantasy?

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Finishing a Novel

abstract image to represent the documents of TabatToday I finished Hearts of Tabat. Sure, I’ll go back and do some smoothing before sending it off to beta readers on Monday, but the book is done, the scenes are there, and (roughly) in the order they should be. The last scene took a lot of circling — I went out and walked five miles, came back, poked at it, went into the other room and made some notes, came back and kept pecking away.

I felt resistant to getting that last scene down on paper — I know that after a year and half with this book I am simultaneously exultant that it is, finally, done and sense has been wrestled from the seething mass of incoherence, and at the same time reluctant to let go of what has occupied a substantial part of my head for quite some time.

It’s an odd floaty but incomplete feeling. I feel as though I’m not sure what I should be doing, and a little anxious yet jubilant. There is a certain fear that beta readers will get something and go, “this is not a book”. Particularly when I’m trying something a bit adventurous with the structure, which I’ll save talk of for another time. I think they’ll like it; it’s as rich in Tabatian flavor as the first book and considerably more things happen in this one, to address the main criticism of that first.

Since I haven’t posted any stories on Patreon this month, I put up the first three chapters, but only for patrons. I figure they make the writing of the novels possible by supporting the stories. If you’re a patron, I look forward to hearing what you think.

I know that I need to read through the draft at least once and make sure all the names are correct; they shifted around a lot during the writing and most of the characters have gone through at least two permutations (Ariadne/Adelina, Skilto/Sebastiano, Crocofissia/Serafina) as have some of the surnames. There’s also some scraps of notes I’ve jotted down: loose ends to tuck into the narrative here and there.

But it feels as though there are a lot fewer redundant passages in Hearts than in Beasts, mainly because this manuscript hasn’t, like its poor counterpart, had multiple editors and agents leave their mark on it.

I’m also reassured that being SFWA President will not destroy my career; I wasn’t sure I would be able to finish a book while in office, but here you go. I promised Wayne if I didn’t get two done this year I wouldn’t run again; now I’m halfway.

At seven, I’ve got a Mandarin lesson via Skype, but I’d rather play Fallout. However, I will be good, and make poor Grace listen to my vowels and exhort me to “practiss, more practiss” before I will go indulge. Tomorrow I will plunge in the other big project due at the end of the month and frantically plow through that, but for the rest of the night, I get to play video games and not feel a gram of guilt for doing so.

May is for getting the YA novel finished; it’s currently about half written. I finally figured out the title, which is Conflagration.

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