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Your Cover Letter: A Basic Template

Cat Rambo reports for duty!I’ve seen a lot of cover letters in my time. Some ramble, some describe the story, others list thirty small publications, some are misaddressed or rife with typos.

So here’s a cover letter. It’s really all you need to say. Fill in the blanks yourself (and doublecheck to make sure you got the details right.) Italics indicate commentary and should not be included. And always, always – the market guidelines trump anything I say. Read AND follow them. Note: this cover letter is intended to be used when submitting short stories to magazines. You want a different one when submitting to an agent or sending a book to a publisher.

Dear {Editor}: (do make sure you’ve got the right name if you’re addressing them by name)

Attached/enclosed* is my story, “{title}”, ({wordcount}). (“Attached” if it’s e-mail; “Enclosed” if you’re sending by snailmail. Round wordcount up to the nearest 100.)

(The following paragraph is optional if you don’t have publications.)
My work has appeared in {market1 name}, {market2 name}, and {market3 name}. (List your three biggest or most prestigious publications.) In {year}, I attended {workshop name}. (Don’t list stuff if you don’t have it. If you’ve got contest wins that are significant, like Writers of the Future, list that here as well. Again, all of this is optional. This paragraph is intended to make the slush reader pass the work up to the editor by listing reasons you stand out of the herd.)

Thank you for your time and consideration. I look forward to your reply. (If you’re sending by snailmail and include a SASE, mention that here.)

Sincerely, (or the tag of your choice, just make sure it sounds professional. “Peace out,” while charming, may not sound as professional as it could.)

{Your name}

That’s it — that’s all you need. No accolades, no summaries, no previews. The facts and just the facts. Good luck!

Enjoy this writing advice and want more content like it? Check out the classes Cat gives via the Rambo Academy for Wayward Writers, which offers both on-demand and live online writing classes for fantasy and science fiction writers from Cat and other authors, including Ann Leckie, Seanan McGuire, Fran Wilde and other talents! All classes include three free slots.

Prefer to opt for weekly interaction, advice, opportunities to ask questions, and access to the Chez Rambo Discord community and critique group? Check out Cat’s Patreon. Or sample her writing here.

15 Responses

  1. I’d love to see a Tumblr of the worst cover letters in slush. It seems that the college app and corporate resume world has made the cover letter into this big issue it never really needed to be. Thanks for this post, Cat!

  2. Hi Cat!

    Thanks so much for the cover letter tutorial!

    I have a question and I’d like to get your take on it please.

    Is it annoying or helpful to include your contact information in the body of the cover letter in addition to after your signature (and on your manuscript). It seems like overkill to me, but I’ve read a few places that even though I think it’s an eyesore it’s helpful for editors to have that information multiple places.

    Thanks so much, and loved “A Querulous Flute of Bone” on Escapepod!

    Cheers,

    Jess

    1. Hi Jess!

      I personally don’t include contact information in the body of the contact letter (although if it’s being sent snailmail, I follow the standard business letter model, with address up in the righthand corner). I do make sure that the manuscript has it on the first page, though, as per William Shunn’s guidelines for formatting stories (http://www.shunn.net/format/story.html).

      Thank you for the kind words about Querulous Flute of Bone! My novella set in the same world just came out last month, A Seed On the Wind. It’s too long for EscapePod, though. 🙂

  3. My letters generally conform to what you have here but it’s nice to see a template. A lot of times I just send my story with the top and bottom paragraph, but the middle paragraph is growing.

    1. That’s what you want, for your optional second paragraph to swell into a tool that will get you out of the slush pile and into the editor’s hands.

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"(On the writing F&SF workshop) Wanted to crow and say thanks: the first story I wrote after taking your class was my very first sale. Coincidence? nah….thanks so much."

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News From the Fathomless Abyss

Cover for NIRVANA GATES by J.M. McDermott
Another great cover by Mats MInnhagen
J.M. McDermott’s Nirvana Gates, a novella set in the world of the Fathomless Abyss, is now available for the Kindle and the Nook. If you enjoyed Tales from the Fathomless Abyss, you’ll be happy to find more set in that world.

One of the things I’ve really enjoyed about the project so far is the way different people use the same material. I’m working on finishing up the next novella in the series, A Cavern Ripe With Dreams. I think I’ve mentioned it before; it’s heavily influenced by H.P. Lovecraft’s “Dreams in the Witch House,” William S. Burroughs’ Junky, and Joe Lansdale’s The Drive-in Chronicles. Here’s the teaser from the beginning of it, which went out with Nirvana Gates.


An early memory. Was it his earliest memory or simply the earliest thing he remembered remembering? He wasn’t sure.

One morning his father woke him from a nightmare. He was still young, perhaps eight. His father squatted on his heels besides Bill’s bedroll and shook his shoulder. When he woke, shuddering and gasping from dreams of strangle-fingered demons, feeling his breath still in jeopardy, his father didn’t say anything, just beckoned to him.

He followed at his father’s heels, towards the world and the great tube that the city clung to. At the end of each tunnel the space widened considerably, leaving places where shelves and ladders and catwalks could be stretched. And beyond them all you could see the abyss itself, stretching downward and upward into darkness.

The air was full of something. What was it?

His father said, as Bill moved to the railing to see what was happening, “Sometimes the world opens and things fall in. Rarely do you see them. This is something you will remember all your life.”

The air was full of tiny, floating things. He stretched out his palm and kept it motionless long enough that one drifted to be trapped in his palm. A seed, a brown seed, and attached to one end a tuft of hairs, fine and feathery, carrying it along. Carefully he raised his hand, examined it more closely. The seed was so small, but ridges and swirls marked its surface and up close, it was no longer brown, but shades and gray and green and red that somehow blended together to create the impression of brown from just a few inches farther away.

He closed his fingers around it, meaning to keep it, but it was so small that it wafted away even as his fingers moved.

He’d only seen things fall into the abyss. But these, so light, sometimes moved upward or downward, sometimes tugged sideways as though snatched by invisible hands. Thousands and thousands of these, swirling through the air.

He and his father gathered a painstaking handful, picking them from crevices. Other people were doing the same. How often did you get something like that without cost, like a gift from the universe?

They picked up seeds, but they also stood for hours, watching it. Almost everyone in the city came to see it, even if their children had to carry them. People did not speak much, simply watched, as though storing it up. He grew bored and watched their faces. None of them looked at him. Even the other children seemed too self-absorbed to return his gaze, to notice that he was watching them. His mother arrived and paid them little attention, instead going to speak to the city council and offer her opinion of the event. Bill and his father stayed where they were and paid her no mind.

At last he saw the cloud beginning to thin and his father stirred. “You may never see another thing like that,” he said, regretfully. “Some people live lifetimes between Openings. Others see dozens, maybe more. You never know.” He took Bill for breakfast from a vendor, bitter tea and roasted bulbs that tasted of smoke. As they ate, fewer and fewer of the seeds fell but there were still some, hanging in the air.

He slept dreamlessly that night.

When he went to the edge again, the seeds were gone and the air was blank. Not a trace of them remained, even the tiniest fragment had been taken. For the next year everyone tried to grow the seeds into plants. They tried different levels of moisture, or heat, or light from the sunstrip, but nothing worked and the seeds remained inert. He wondered what they would have produced. He wondered how they had come here. What decided when the world would open up and take something in? What lay outside the closed opening?

What decided when it would open and close? It implied some sort of conscious force, he thought, but then again there were random things in the world, things that developed without purpose.

What was Bill’s purpose? Did he have one?

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On Writing: Creating Emotional Impact Through Characters

Cover of Pog, issue of the Swamp Thing by Alan MooreI’ve been teaching an advanced workshop that’s been a lot of fun. I gave them one of my favorite texts, an issue of Swamp Thing by Alan Moore called “Pog.” You might want to read it before proceeding on to the discussion of it. Go ahead, I’ll wait.

I picked that text because it has a high degree of emotional impact. It was a great starting point for talking about how to create that in a piece of fiction. In discussing how Moore achieved that, we realized that it is primarily constructed through the characters. While it’s nice to see the images, they are not the primary source of the impact.

Here are the five ways that impact is created:

  1. The characters are in a problematic situation with which we, the reader, can identify. While we have never rocketed through space in a ship shaped like a turtle shell, we do know the feeling of exile. We know what it is like to lose a home, and despair of finding a new one.
  2. The characters are acting to solve their problem, even in the face of growing despair. Accordingly, we root for them and their valiant effort.
  3. We see the characters caring for each other, taking care of each other in a way that is loving and endearing.
  4. The characters are freaking adorable. Seriously cute. How can we not love them? I’m reminded of the Aeslin mice Seanan McGuire uses in her urban fantasy series or the fuzzies in H. Beam Piper’s Little Fuzzy series (free on the Kindle!) (also rebooted by John Scalzi). They speak in a way that is absolutely charming and full of wordplay.
  5. And one can’t underestimate the glow of nostalgia that this comic holds for those who loved the original Pogo strip by Walt Kelly.

So what takeaways for character building can one draw from this? Are there axioms that can be applied in one’s own writing? Of course there are, and here’s the list:

  1. Give your characters a real problem. More than one. The shittier you are to your characters, the more people can identify with them.
  2. Make characters act. They don’t need to make the right decision, but they do need to make one, and experience its results. Characters that are simply floating through the story being buffeted by forces outside their control are a stretch to identify with.
  3. Give us something to love about the character, even when they’re unsympathetic.
  4. Don’t be afraid to be a little sentimental. I know the more cynical among you will flinch at that advice, and I’m not fond of very sappy stuff, but in my experience, the stories that lean hard towards the sentimental often do much better than those that do not.
  5. As to whether or not one should rely on paying tribute to other loved texts as an overall narrative strategy, that’s up to you. But one of the important things about such a strategy is that you must allow for the reader who does not know the original text. What you produce must be entertaining to them even without that overlay.

What strategies have I overlooked? Characters are pretty central to stories, and strong, clearly delineated characters will serve you well.

Enjoy this writing advice and want more content like it? Check out the classes Cat gives via the Rambo Academy for Wayward Writers, which offers both on-demand and live online writing classes for fantasy and science fiction writers from Cat and other authors, including Ann Leckie, Seanan McGuire, Fran Wilde and other talents! All classes include three free slots.

Prefer to opt for weekly interaction, advice, opportunities to ask questions, and access to the Chez Rambo Discord community and critique group? Check out Cat’s Patreon. Or sample her writing here.

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