I’ve seen a lot of cover letters in my time. Some ramble, some describe the story, others list thirty small publications, some are misaddressed or rife with typos.
So here’s a cover letter. It’s really all you need to say. Fill in the blanks yourself (and doublecheck to make sure you got the details right.) Italics indicate commentary and should not be included. And always, always – the market guidelines trump anything I say. Read AND follow them. Note: this cover letter is intended to be used when submitting short stories to magazines. You want a different one when submitting to an agent or sending a book to a publisher.
Dear {Editor}: (do make sure you’ve got the right name if you’re addressing them by name)
Attached/enclosed* is my story, “{title}”, ({wordcount}). (“Attached” if it’s e-mail; “Enclosed” if you’re sending by snailmail. Round wordcount up to the nearest 100.)
(The following paragraph is optional if you don’t have publications.)
My work has appeared in {market1 name}, {market2 name}, and {market3 name}. (List your three biggest or most prestigious publications.) In {year}, I attended {workshop name}. (Don’t list stuff if you don’t have it. If you’ve got contest wins that are significant, like Writers of the Future, list that here as well. Again, all of this is optional. This paragraph is intended to make the slush reader pass the work up to the editor by listing reasons you stand out of the herd.)
Thank you for your time and consideration. I look forward to your reply. (If you’re sending by snailmail and include a SASE, mention that here.)
Sincerely, (or the tag of your choice, just make sure it sounds professional. “Peace out,” while charming, may not sound as professional as it could.)
{Your name}
That’s it — that’s all you need. No accolades, no summaries, no previews. The facts and just the facts. Good luck!
Prefer to opt for weekly interaction, advice, opportunities to ask questions, and access to the Chez Rambo Discord community and critique group? Check out Cat’s Patreon. Or sample her writing here.
I’d love to see a Tumblr of the worst cover letters in slush. It seems that the college app and corporate resume world has made the cover letter into this big issue it never really needed to be. Thanks for this post, Cat!
I have a question and I’d like to get your take on it please.
Is it annoying or helpful to include your contact information in the body of the cover letter in addition to after your signature (and on your manuscript). It seems like overkill to me, but I’ve read a few places that even though I think it’s an eyesore it’s helpful for editors to have that information multiple places.
Thanks so much, and loved “A Querulous Flute of Bone” on Escapepod!
I personally don’t include contact information in the body of the contact letter (although if it’s being sent snailmail, I follow the standard business letter model, with address up in the righthand corner). I do make sure that the manuscript has it on the first page, though, as per William Shunn’s guidelines for formatting stories (http://www.shunn.net/format/story.html).
Thank you for the kind words about Querulous Flute of Bone! My novella set in the same world just came out last month, A Seed On the Wind. It’s too long for EscapePod, though. 🙂
My letters generally conform to what you have here but it’s nice to see a template. A lot of times I just send my story with the top and bottom paragraph, but the middle paragraph is growing.
Want access to a lively community of writers and readers, free writing classes, co-working sessions, special speakers, weekly writing games, random pictures and MORE for as little as $2? Check out Cat’s Patreon campaign.
Want to get some new fiction? Support my Patreon campaign.
"(On the writing F&SF workshop) Wanted to crow and say thanks: the first story I wrote after taking your class was my very first sale. Coincidence? nah….thanks so much."
~K. Richardson
You may also like...
Transitions and Shifting POV in Fiction
Think of transitions as links in the narrative chain, holding scenes together and allowing for a natural progression from one to the next.So the title of this looks like I’m going to talk about something useful, but actually, I’m pretty much going to gush about Joe Abercrombie’s writing. I hadn’t read anything by him, but was at Confusion last January and had enough people recommend his writing (and watched a writer I admire go total fanboy when confronted with Joe) that I picked up THE HEROES to try it out and was immediately blown away.
So now I’ve worked my way through BEST SERVED COLD and am on the third volume of the First Law trilogy, which starts with THE BLADE ITSELF (and I can tell I’m going back to read both of the first two, in order to see better how they fit with the First Law trilogy). I’ve got to say, gee whiz, when Delany is talking about how you can only write stuff as good as the best stuff you’re reading, this is the sort of thing he’s talking about, because I know I’ve learned a good bit about the subject matter mentioned in the title from looking to see how Abercrombie does it.
The books have multiple POVs. A frighteningly large number of them, and I say that as someone who’s worked with them in a novel and seen how complicated and yucky and full of snarls that particular brand of yarn can be. In THE HEROES, the POVs aren’t restricted to main characters – sometimes the writing does things like dip briefly but deeply into the mind of a secondary character who’s about to get killed on the next page.
Where those POVs overlap, their collision creates additional meaning. For example, there’s a lengthy section in the head of Logen, a Northman, about how unnatural he finds the privies in the southern castle he’s visiting. A bit later, while in the POV of another character, we see him look upset at the possibility that an assassin might have crawled up through one of them, and because of that earlier section, that look takes on a deeper meaning, to the point where another character sees him still looking at the latrine door suspiciously, the effect is wonderfully funny.
Often the same encounter is seen through multiple eyes, letting us see where people go wrong. It’s a very powerful strategy, perhaps because it invokes a certain frustration on the part of the reader without getting TOO frustrating to the moment where you end up with a moment where you just want to scream at the characters, “WHAT are you thinking?” And characters thinking about each other and their relationship, particularly a relationship that keeps changing, works so beautifully, so wonderfully, for developing character and relationship and even plotline, that I’m in awe.
I’ve got to say that one of my favorite moments is in BEST SERVED COLD, and you should stop right now if you haven’t read it, because I really don’t want to spoil this for you. There’s a section where the POV is shifting rapidly back and forth between two characters, and we think they’re in the same place only to find at the end of the passage that everything the reader thought was, in fact, wrong. It’s gorgeous. If I were the jealous sort of writer, I think it would make me want to hit Joe and then go weep with despair.
Fortunately (probably for both of us), I’m not. Instead I’m looking to see how he does all this so I can steal freely. In fact, in the latest story I finished, I noticed a transition where one character is starting a thought and another is finishing it, that I’m pretty sure came from this reading.
So for those reading this trying to create their own transitions – here’s one strategy that Abercrombie seems to use often. Is there something – an object, a phrase, a circumstance of weather – in one scene’s ending that can be used in the next scene’s beginning? Some examples:
First scene ends with an observation about the snow; the following begins with an expansion on that.
First scene contains mention of a particular character; the following is from that character’s POV.
First scene someone wonders what a particular character is doing and imagines their circumstances; following scene is from that character’s POV and shows how wrong the imagining was.
Movies do this a lot. We close with a shot of one object; a similar shot begins the next scene. Someone says something to close a scene; in the next it’s repeated or answered. We close on a landscape at a particular time and open with it transformed by a different setting in time. These transitions give a feeling of completeness. Rather than separate pieces jammed together like a mosaic, they’re woven together, threads from one leading into and changing another. Transitions lead the reader along, let her/him swing from vine to vine like Tarzan, each one a new handhold on their journey through the narrative.
Prefer to opt for weekly interaction, advice, opportunities to ask questions, and access to the Chez Rambo Discord community and critique group? Check out Cat’s Patreon. Or sample her writing here.
Shaping Stories With Characters: How Characters Affect Your Plot
We’re currently covering characters in the Writing F&SF class, so I thought I’d pull out a little from my notes.
Some simplistic stories have characters that seem like placeholders, as though any individual could fit into that slot. Fairy tales, for instance, tend to have generic characters: the princess, the prince, the witch that have little dimensionality to them. One delightful strategy for working with them, in fact, is to pick a character and flesh them out to the point where they shape the story.
That is the most important thingL: characters must shape the story. They need to influence the action and make the narrative one that could only happen to them.
Let’s take a simple plot: a character must escape zombies. Our first character, a survivalist, keeps two shotguns in her apartment and is steel willed to the point where she is capable of cutting off a limb to avoid infection by zombie bite. The second is a meek-mannered scientist who faints at the sight of blood but is capable of building marvelous devices. The story and what happens in it is very different depending on which character gets put into the situation.
What happens in the story should be the result of what your character does, and her/his actions are dependent on both their personality and what they want. Vonnegut tells us every character in a story needs to have something they want, even if it’s just a glass of water. Because what they want dictates what they will do while their personality decides how they will go about doing it. You’ll also want to keep in mind that humans, like water, follow the path of least resistance. They will usually pick the easiest way before moving onto to something harder if it fails them.
Stuck and wondering what your character will do next? Think about what they want and how they might try to get it. (Then how you will thwart them, because the more you put that character through, the more your reader will come to know and identify with them.)
Look at your favorite characters and see how the writer communicates their nuances. Some of my favorites:
Mapp and Lucia in E.F. Benson’s Mapp and Lucia series (and you can get all of the books in one delicious heap for $1.99 on the Kindle, which is a great deal)
Prefer to opt for weekly interaction, advice, opportunities to ask questions, and access to the Chez Rambo Discord community and critique group? Check out Cat’s Patreon. Or sample her writing here.
15 Responses
I’d love to see a Tumblr of the worst cover letters in slush. It seems that the college app and corporate resume world has made the cover letter into this big issue it never really needed to be. Thanks for this post, Cat!
Most of them are clueless, and so it always seems cruel to expose them. But cripes. Cripes.
Hi Cat!
Thanks so much for the cover letter tutorial!
I have a question and I’d like to get your take on it please.
Is it annoying or helpful to include your contact information in the body of the cover letter in addition to after your signature (and on your manuscript). It seems like overkill to me, but I’ve read a few places that even though I think it’s an eyesore it’s helpful for editors to have that information multiple places.
Thanks so much, and loved “A Querulous Flute of Bone” on Escapepod!
Cheers,
Jess
Hi Jess!
I personally don’t include contact information in the body of the contact letter (although if it’s being sent snailmail, I follow the standard business letter model, with address up in the righthand corner). I do make sure that the manuscript has it on the first page, though, as per William Shunn’s guidelines for formatting stories (http://www.shunn.net/format/story.html).
Thank you for the kind words about Querulous Flute of Bone! My novella set in the same world just came out last month, A Seed On the Wind. It’s too long for EscapePod, though. 🙂
My letters generally conform to what you have here but it’s nice to see a template. A lot of times I just send my story with the top and bottom paragraph, but the middle paragraph is growing.
That’s what you want, for your optional second paragraph to swell into a tool that will get you out of the slush pile and into the editor’s hands.