Addendum to Night Shade

The SFWA Board recently passed an Accessibility Guidelines Checklist, which will be used at all SFWA-sponsored events. That includes things like the Nebulas, the NY Meet and Greet, etc. Along with passing them, the board passed a provision that every time they get used at such an event, someone sits down afterward and checks to make sure they worked well and don’t need to be adjusted.

One reason I think this is great is that I’ve seen a lot of conventions lately — among the largest around — that have dropped the ball as far as accessibility goes. I’ve seen con participants treated shabbily and shamefully, even to the point where participants from other, more mundane conventions and gatherings end up stepping up to help up the F&SF fans. It’s great to see SFWA leading by example by using such a set of guidelines as well as making it available to conventions who might find it a useful resource.

So here’s what the checklist involves:

1. There must be an accessibility liaison who is a member of the committee or event staff and who understands accessibility issues, resources, and solutions.
2. There must be wheelchair accessible cabs and lift-equipped shuttle vans available between airport and hotel. If the hotel has shuttle service, it must include lift-equipped vans or arrange for such a service.
3. The hotel must have a convenient drop-off and pick-up point, with an accessible route to the entrance no more than 200 feet away.
4. The hotel must be within two blocks of a bus stop or train, as well as reachable by car.
5. The hotel entrance must be wheel-chair accessible and have accessible parking spaces nearby. Non-accessible entrances should have signs pointing to an accessible one.
6. Hotel public spaces (restaurants and bars) must be wheel-chair accessible. At least one should be serving breakfast, lunch, and dinner during the event.
7. Hotel must provide wheelchair-accessible hotel rooms.
8. There must be wheelchair-accessible restaurants within a couple of blocks that people can get to.
9. Lots of minor stuff like clearly identified accessible exits, Braille or raised characters in the elevators, audible and visual alarm signals, evacuation plan that includes people with disabilities, at least one TTY-equipped public telephone, and water fountains that are wheelchair-accessible or have a cup dispenser.
10. The event functions must be in the host hotel or someplace easy to get to and within two blocks. You should be able to get to them in an elevator and restrooms should be wheelchair accessible.
11. Stages and raised platforms for banquets, presentations, and panels must be wheelchair-accessible with lifts or ramps.
12. Banquet, presentation, and panel seating must leave space for wheelchairs and scooters, and provide seating near the stage for visually and hearing-impaired attendees.
13. Video content must be closed captioned, assistive listening devices should be available, lighting should be adequate, and an ASL interpreter should be available.
14. If there are hearing-impaired panelists, the moderator and panel must meet beforehand to make sure they know best how to accommodate the panelist.
15. If someone needs a caretaker/assistant, the caretaker’s registration is comped.
16. Service animals are permitted in all hotel and convention spaces.
17. Wherever food is served, it must be labeled for common triggers like dairy, shellfish, nuts, eggs, etc, and alternate selections will be provided.

A lot of this is common sense, but it’s great to have a checklist that a new convention can go through item by item.

Why does this matter? Because this is the sort of thing that SFWA should be doing (among LOTS of other stuff, like adapting to the new world of self-publishing and writing for electronic media, yes, yes). It leads by example, creating a set of standard for its own events, and offering them up to the community for their own use. It’s a move that encourages diversity by making sure disabled writers know that they’re a valued part of the membership and also makes sure that they can get to and enjoy SFWA events.

So yay SFWA! More of this, please. 🙂

I apologize for not blogging about this sooner. It’s been a busy month, and things are only getting busier, with Worldcon tomorrow and then China in September. Someone wrote asking me to comment on the Fireside Fiction report, and this is what I’ve been thinking.

Like many folks, I read the Fireside Fiction report with dismay and anger, but not a lot of surprise. We’ve been talking on the SFWA Board about the findings this past week.

What can SFWA do about it? I could go in full guns blazing and demand that every editor involved in the situation resign and threaten to take markets off the Qualified List if they don’t shape up immediately. This action would, however, probably get nipped in the bud the minute I proposed it to the rest of the board. As I’ve noted before, SFWA is slow and hard to steer. Enforcement on this level is also difficult and impractical, I think, because this selection doesn’t usually happen in the open or in an overt way.

One of the reasons I keep insisting that magazines should be reading blind is that unconscious bias plays a major part in selecting things, which has been demonstrated in study after study. Conventions should be doing panels not on why to read blind, but how to implement it in a working way. Can we insist that magazines read blind? It might work better to encourage it, perhaps, by publicizing the ones that do. And I will point out that magazines who specifically say they welcome diverse stories seem to get more. Submission guidelines do matter.

So do slush readers. They’re one of the first lines of defense around those markets. Magazines need to pay attention to their slush readers, and train them read outside their comfort zone in order to find good stuff. A editor that doesn’t dip into the rejected pile every once in a while may miss some gems as well as a chance to teach their slush readers. That’s how I found Jessica Lee’s Superhero Girl.

One of the more radical things SFWA’s done during my time on the Board is to admit independently and small press press writers. One focus since then has been making sure we give those writers the resources they need not just to write, but to promote their work. This is a good step, but insufficient in this case. Self-publishing is one of the ways around the gatekeepers, but L.E.H. Light mentions this in her piece, “The Fireside Fiction Report: A Reader/Critic’s Perspective“, saying:

“What level of segregation are we headed towards when we get comfortable with having ONLY our own publications as our voice in the genre? And what alternative sources of success, cash flow, and critical acclaim are we walking away from? Can we not have both our own publications and inclusion in “mainstream” works, thereby reaching wider audiences and providing opportunities for more writers? This is an eternal debate, and one which there need never be a solution to. But it is one we need to continue to have, in conjunction with a dedication to support both “streams” of production when possible, so that we pressure the industry both from within and without.”

Writing workshops are a traditional means of networking and support for new writers, but we must acknowledge that scholarships are not enough. The writers workshops tend to advantage the people who already have a good bit of economic privilege, and while scholarships help folks get into the workshop, it’s primarily middle-class folks who have the resources to take six weeks off work and travel.

Remote education may be one of the best bets, material that people can learn from on their own speed and schedule. Right now we’re working on an initiative, led by Maggie Hogarth, called SFWA Ed, that I hope will be helpful in this regard. Classes will focus on craft, business stuff, and the history of speculative fiction. One of the early efforts being worked on right now is an overview of copyright basics, aimed at writers, that will help them from being taken advantage of, for instance.

Setting a good example is one of the best things SFWA can do. Making sure that our Board is a diverse range of members as well as trying to listen to member needs. Making sure our programming at the Nebula Conference doesn’t use black writers only on diversity panels, and that the Recommended Reading list covers a wide range of writers. I actively hunt for good stuff to add to the reading list and I try to find the stuff that people might not run across elsewhere.

Sponsoring more studies like this, trying to get at some of the whys and wherefores, would be great. Unfortunately, something like that would have to get added to the 2017-2018 budget; there’s no room in the current budget, which has been flensed to the point where some efforts had to be shelved.

Personally, I have found the best way to combat bias in yourself is to self-educate “” and then act using that knowledge. I belong to a Facebook group called How to Talk to Other White People about Race”, which has furnished me with a lot of useful tools, but I don’t want to wade into the fray acting like I know everything, because I don’t. I want to help, and I worry that some actions don’t accomplish that or actually detract from the conversation. If you’ve got suggestions, feedback, commentary, or resources, I’m listening.

Some additional useful links:

• Justina Ireland discusses the report
• Phenderson Djèlí Clark on submitting SFF while black
• Rose Lemberg on marginalized writers and self-rejection

#sfwapro