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Tracking Story Submissions

Mechanical Fortune Teller at Pike Place Market
One of the problems with submissions is the guesswork involved - there is no way to predict what market will love a particular story.
Part of today is going to be spent sorting through my spreadsheet of what stories are out where and getting stuff out. That’s one of the really tedious things about being a writer – all the paperwork.

So how do I track submissions and figure out where to send them?

I have an Excel spreadsheet. One page has short stories that are circulating, a second does the same with flash pieces, a third tracks sold stories, a fourth audio reprints, and a fifth foreign reprints. When a rejection comes in, I mark the story on the sheet as freed up and put it in bold red. Once it’s been submitted, I switch the color to blue. That lets me look over the sheet and get an idea of what needs to go out. Right now it’s looking pretty red, so I’ve compiled a list of five flash pieces and ten short stories that need to go out, making a note of the word count.

After that I usually go to a market list, usually Duotrope.com or Ralan.com and look. I have some markets that stories always go through, but once they’ve been through those, it becomes a matter of finding the right place. I’ll look to see what anthologies are open first and see if I’ve got anything that fits into a particular theme.

Another system that can be used to track submissions is the excellent Story

Before I submit anywhere, I read their guidelines and do my best to read an issue or two (if they’re free online fiction, I don’t think there’s any excuse for not doing a little research there.)

Things that up a market’s attractiveness:

  • Good pay – I make my money through writing and editing, so this is a big factor to me.
  • Fast response time – When sending via snail mail, for instance, that adds at least a couple of weeks to the response time. A good resource for checking how fast they’re responding is the Black Hole.
  • Circulation – Do people read the magazine? Is it getting discussed/reviewed? Are many year’s bests coming from its pages?
  • Good editor – A good editor is a joy to work with.

Audio reprints and foreign markets are usually separate passes, since I’m working with different lists there – the best of the stuff that’s been published. I absolutely would be lost in looking at the latter if I didn’t have Douglas Smith’s Foreign Market list. I’ve been bad about audio reprints and need to get more of those circulating, so that will probably come after this pass.

Enjoy this writing advice and want more like it? Check out the classes Cat gives via the Rambo Academy for Wayward Writers, which offers both on-demand and live online writing classes for fantasy and science fiction writers from Cat and other authors, including Ann Leckie, Seanan McGuire, Fran Wilde and other talents! All classes include three free slots.

Perefer to opt for weekly interaction, advice, opportunities to ask questions, and access to the Chez Rambo Discord community and critique group? Check out Cat’s Patreon. Or sample her writing here.

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I’m enjoying on retreat in California right now, which will explain what provoked this piece.

California Ghosts

When you walk in the hills in southern California, through stands of pine and tall grass, up shaly mountains where the sides fall away steeply and the rock splinters rather than crumbles, you can hear the sound of the wind in the treetops, making them sway, making them creak. Stand still and you will hear the little noises, the sound of a deer’s delicate steps, far away a Stellar’s jay scolding some interloper, the click and tap of falling rocks.

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If you find a human ghost alone out there while walking, approach it with caution. Groups of ghosts are left behind by villages and tribes, and many of them died peacefully, among those they loved. Solo ghosts are usually ghosts who came to a violent end, blade or bullet or even bared teeth, and they do not want to be disturbed.

If such a ghost blocks your path, stand still enough to hear the protests of the pines, the slide of dust downhill. Do not look them in the eye, but at a point past their shoulder. At first they will know this for a ruse, but give it time and they will falter. Finally they will turn away and vanish, because you can never see the back of a ghost, and you will be free to move further.

There are other dangers in the hills, but you know if you keep walking towards the sunset, eventually you will find the ocean ““ perhaps cliffs dropping down, perhaps sand and rock sloping. There are more ghosts in the ocean than anywhere else, but that is because it is so very large, and most of them are fish and gulls, whose ghosts pay no attention to humans. Sit on the shore and listen again. You’ll hear it say, Why go on walking? and Who knows why the wind blows?

And when you realize that the only sounds you cannot hear are your breath, your heart, your body, you will know you are a ghost yourself, ready to go down to the sea, and swim there in the water, in the waves alive with noise.

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